Notes/Minutes from the El Dorado Acres Homeowners and Members Inc., Date: February 4, 2020 Time: 7:00-8:00pm
f. A legal opinion was given on the monuments legal status that states they are “grandfathered in” and if removed, we would not be able to replace them as they are technically in the “right of way” or are on private land
a. We would like to transition to more digital communication, i.e. a digital newsletter or email
about the annual dues going forward given by Sandra Saumier
blast to request dues payment instead of the costly paper mailings
10. Closing remarks given by Annette Miller and Richard Sommerville
Comment: Thanks and acknowledgement offered. Response: Thank you all for coming!
Question: Could we possibly add a turn lane into the neighborhood? Response: We need to look into that further to determine the correct entity (Village of Estero, Headwaters, etc.) to address that concern.
Comment: Catalina is moving forward with paving – 3 estimates were reviewed. Response: That project is the responsibility of the homeowners on Catalina.
Question: What was included in South Florida Excavation’s scope of work? Response: We will post the scopeof work on the website for public review.
Question: Who counted the color votes and board member votes? Response: John Tucker and Annette Miller counted the color votes including the door-to-door votes and the online votes. John Tucker counted the board member votes.
Comment/Question: Most door-to-door votes cast on Catalina were for leaving the current color. What was the final vote? Response: The final count was within 15 votes. Some property owners voted twice – once in the door-to-door collection and then later online, so their votes changed from their initial door-to-door vote. We plan to add colorful plants that will include similar colors to what is on the monuments currently in an attempt to incorporate that color.
Comment: The board needs to develop operating procedures to outline responsibilities, policies, etc. Response: That is something will develop as we move forward.
Question: How will future voting be done? Response: We will be directing it through the website.
Comment: We should move away from “personal” projects to “community” projects. Response: We hope toorganize project through the board. Please forward suggestions through the community email.
Question: What is the rate of response on the MSTBU? Response: Currently, 29% have returned the needed paperwork. The initial paperwork is just to agree to allow for a survey and estimate to be prepared for what possible improvements could be done. It is not an agreement to enact the MSTBU.
Question: How can we increase interest in the MSTBU. Response: Information will be included in the next mailer. We could go door-to-door to share information as well.
Question/Comment: What exactly can we tell people about the MSTBU with regards to financial expenditures? Many people seemed to be turned off by the idea of not knowing what our financial burden will be. Response: The only expense at this time is $500. This is for the initial survey. Once that is completed, we would then need to agree to which repairs/improvements we want to proceed with. A vote would have to be collected on that plan in order to approve and enact the MSTBU.
Question: What is the percentage of dues returned? Comment: We do not have that information at this time but we can get it and post it on the website.
Comment: A list or explanation of future projects could be included with the dues request to encourage payment. Response: We will work on adding that in.
Meeting called to a close at approx. 8pm.